AI Workflow Systems for Property Operations
Prome Solutions builds AI workflow systems for property management companies that run units, owners, and ledgers across the property management system, accounting, email, and phone.
The system moves requests, invoices, and records between them. Your team approves what needs a decision.
The handoffs your team already runs.
These are the recurring workflows we see in this industry. We start with one and turn it into a running system.
- maintenance request intake
- vendor dispatch
- checks that a vendor's insurance certificate is on file and current
- vendor invoice approval
- owner approval requests
- owner statements
- lease document review
- delinquency follow-ups
- tenant update drafts
The service lanes for this industry.
Start with the three that fit property management best. All six run on the same agent layer, so a lane can join when a workflow needs it.
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Best fit Cross-Tool Operations
Workflow Agents
Move maintenance requests, vendor dispatch, owner approvals, and tenant updates across a property management system such as AppFolio or Buildium, accounting, and email.
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Best fit Structured Document Intelligence
Document Agents
Read vendor invoices, lease documents, and vendor insurance certificates, and check them against your records and approval limits.
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Best fit Phone calls into system records
Voice Agents
Answer tenant and leasing calls, log maintenance requests in the property management system, and hand urgent issues to the person on call.
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Custom Operational Software
Internal AI Systems
Custom CRM, ERP, dashboard, portal, and admin systems with agents built into the workflow.
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RFP and tender responses
Proposal Agents
Agents that read RFPs and tenders, draft responses and compliance matrices from past proposals and company content, and route them for review and approval.
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Run and fix existing agents
Agent Operations
We take over AI agents and automations that someone else built, then monitor, fix, and improve them on a monthly retainer.
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What the first pilot looks like.
The best first project is one workflow your team already runs. Here is one example, end to end.
Start with one maintenance workflow.
One loop. A person stays in the loop wherever a decision needs sign-off.
- 01
A tenant reports a maintenance issue.
- 02
The agent logs the work order in the property management system.
- 03
It checks the vendor list and that the vendor's insurance certificate is on file and current.
- 04
It flags costs above the owner's approval limit.
- 05
It drafts the dispatch and the tenant update.
- 06
It requests approval from the property manager.
Start with one maintenance workflow.
Bring one process that moves between tenants, vendors, owners, and your property management system. We map it and define a possible 30-day pilot.